Local Representative for Posted Workers in Finland

When you post workers to Finland, Finnish law requires you to appoint a local representative for the duration of the posting. We act as your named point of contact with the authorities — with a clear, flexible service model.

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When is a local representative mandatory?

Under the Act on Posting of Workers, any foreign employer posting workers to Finland must appoint a representative for the entire period of posting. The representative must have a registered address in Finland and is responsible for ensuring all required documents are available to the authorities. In practice, you need a local representative whenever:

You have no establishment in Finland

Without a Finnish address, you cannot meet the legal requirements. Barona provides official contact details and acts as your representative.

Your posted workers need a point of contact

Both posted workers and the authorities must have a designated contact throughout the entire project period.

An authority or trade union representative makes contact

Whether it is the Occupational Safety and Health Authority (OSHA) or a shop steward, we act as the contact point and coordinate communication with the authorities.

Project circumstances change

When the situation on the project changes, we support you in making any necessary updates to the posting notification.

What does the service cover?

Our local representative service is built around your needs. The model is flexible and always tailored to fit your specific situation.

1. Core service

  • Named local representative in Finland, in accordance with posted workers legislation (PWD requirements)
  • Point of contact with Finnish authorities on matters relating to posted workers
  • Definition of operating model and responsibilities at the start of the engagement
  • Guidance on maintaining the availability of required documents

2. Support as needed

  • Responding to authority enquiries in collaboration with your team
  • Practical advice on questions arising from the posting arrangement
  • Support with posting notifications and documentation on request

3. Additional services

  • Guidance on local registrations, taxation, and terms of employment
  • Support during inspections by the authorities
  • Broader compliance or project support under a separate agreement

What do the authorities require?

The Occupational Safety and Health Authority may request information about your posted workers at any time. We ensure the following records are available and can be submitted to the authorities, in collaboration with your team:

  1. Identity details of the posting company and of the posted workers
  2. Evidence of the right to work in Finland
  3. Information on terms and conditions of employment
  4. Working time records for work performed in Finland
  5. Pay slips

Why Barona?

We have years of experience in international recruitment and supporting international companies with workforce solutions in Finland. Ethical and responsible conduct is the foundation of everything we do.

We know the field

We have represented numerous international companies in their Finland projects. We know the authorities, the stakeholders, and the procedures — not just on paper, but in practice.

We respond quickly

When the project situation changes or an authority gets in touch, we react promptly. We do not leave you to navigate an unclear situation on your own.

Independent partner

We are a neutral party with no conflicting interests. Competitive pricing, a flexible model — agreed together. You always know exactly what is included in the service.

A complete solution when needed

In addition to local representation, we can advise on registrations, personal and corporate taxation, applicable collective agreement obligations, payroll, tax numbers, and other practical matters.

Contact us

Would you like to find out what the Posted Workers Directive obligations mean in practice and how we can act as your local representative in Finland? Contact us and we will arrange a representation solution that suits you.

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Frequently asked questions

Every foreign employer posting workers to Finland is required to appoint a representative for the duration of the posting. The obligation applies to companies from EU/EEA countries as well as from countries outside the EU.

Failing to appoint a representative is a breach of the Act on Posting of Workers and may lead to sanctions. In addition, enquiries and inspections by the Occupational Safety and Health Authority cannot be handled appropriately without a designated contact person in place.

Yes. Our service can be extended to cover advice on registrations, taxation, applicable collective agreement obligations, and other matters as the project requires.

The service can be activated quickly. Get in touch and we will agree on a timeline that fits your posting schedule.

The core service includes the local representative role and the possibility to be in contact as needed. More extensive support and practical measures are agreed separately based on your requirements.